Regional Chair Role Description

NORTH EAST REGION

Regional Chair Role Description

1. VOLUNTEER JOB TITLE

Regional Board Chair

 

2. TYPE OF VOLUNTEERING

The regional board is made up of a number of volunteers who are elected representatives of local cycling clubs and organisations representing Tyneside, Northumberland, Durham, Teesside and North Yorkshire. The Regional Board meets at least 6 times per year to deal with matters that relate to the regions British Cycling (BC) members and clubs and also administers the business of the British Cycling Federation (BCF) including funds derived from road and track based competition. The Board has a remit to work with BC staff and national council to support and develop the sport in all disciplines across the region; this includes setting up appropriate work groups to provide specific support in areas such as youth development and event development.
The regional board is made up of a chair, treasurer, secretary and other officers, they
have the support of a contracted regional competition administrator and a number of BC paid staff including a regional events officer and a regional development manager. The regional board also elects delegates to attend the annual National Council meeting to vote on its behalf.
Members of the board who have no specific role but support the general work of the board by providing advice and expertise to ensure appropriate decisions are made.
This Role Description is to be read in conjunction and notwithstanding the British Cycling Federation's Rulebook containing, Memorandum of Association, Articles of Association, National Byelaws, Technical Regulations and any subsequent supporting documentation.
Provision of chair's role to the British Cycling North East board.
This Role Description is to be read in conjunction and notwithstanding the British Cycling Federation's Rulebook containing, Memorandum of Association, Articles of Association, National Byelaws, Technical Regulations and any subsequent supporting documentation.

3. MAIN PURPOSE OF VOLUNTEERING

Minimum Requirements
1. Chair meetings of the board and regional council as required and organise a deputy when the chair is absent
2. To agree content of board meeting agendas with the regional secretary and board members prior to meetings
3. Maintain a working relationship with elected members of the board
4. Attending the regional AGM and pre-national council meetings.
5. Represent the North East region at the British Cycling regional

Governance functions:
Supporting BC bye-law (9.11)

6. May chair workgroups or task/finish groups agreed by the board
7. Represent the region in disciplinary matters where a panel is convened by BC headquarters or delegate a member of the board to do so
8. Election or co-opting to BC national council or technical commissions without prejudice to the regional chairing role
9. Act as a first point of contact for the region's clubs and members, with the regional secretary.
10. Arbitrate in situations where a casting vote is needed on a contentious issue brought to the board
11. To be aware of and assist with all correspondence relating to the region's affairs, to consult with the regional secretary, regional board members and others as appropriate prior to answering contentious correspondence (as set out in the BCNE complaints & commendations policy)
12. Financial oversight of BCNE funding and outturn with the treasurer
13. Ensure cross-communication between board workgroups and task/finish groups; between groups and with BC officers, regional or national
14. Oversee the probity of board member interests and arbitrate in conflict situations pertaining to this
15. Maintain a dialogue with the membership throughout the year
16. Have power of executive on behalf of the board, where this is agreed by the board and recorded from time to time.
17. 9.11.1 the Chairman (sic) shall decide on every point of order
18. 9.11.2 The Chairman shall have the right to vote on every motion as a Regional Councillor and, in cases of equality of votes, shall have a second or casting vote.

 

4. EXPENSES

Expenses can in some circumstances be paid for exceptional travel or other expenses but they are not payable for routine board business

 

5. RESPONSIBLE TO

Regional Board/Regional Council

 

6. COMPETENCIES/EXPERIENCE REQUIRED

1. Good working knowledge of cycling issues (multi-disciplinary, competitive and leisure)
2. Must have own computer with good IT skills: email, Word, Excel, as minimum
3. Good organisation skills and administrative skills

4. Good communicator
5. Understand and deliver effective team support to the board and sub-groups as agreed.

 

7. QUALIFICATIONS NEEDED


No formal qualifications. However, a background in administrative duties and processes would be advantageous.
Must be computer literate.
Must have a good standard of written English.
Must be able to deal sensitively and politely with the public.

 

8. COMMITMENT REQUIRED


1. Approx 5 hours a week (average – slightly prior to AGM and pre-National Council meetings, but less at other times)
2. 6 X 2 hour regional meetings a year

 

9. SUPPORT RECEIVED


Support from regional board and officers, and HQ admin staff.

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